Agenda:
  • Tour of the Conference Location
  • Room info
  • Committee Reports & Updates
    • Program
      • poster room assignment - may be in Exhibit Hall depending on space
      • send in a notice in the newsletter - going green about the program book
    • Authors
      • signing for Chris O'Dell will take place prior to her session (10:00-10:30)
    • Service Awards
      • notify the supervisor
    • Logistics
      • Volunteers
        • volunteer assignments
          • have a volunteer table
            identify volunteer on nametag
            need to tell Theresa how many volunteers that are needed - she'll make assignments
            volunteers can go to the preconferences
            will be included on preconference list
      • Registration
        • Anali will get registration materials and bring them down to Tucson
        • Monday - coverage 8-9, 4-6
          Tuesday - 7-5
          Wednesday - 7-noon
          Rosemary & Ella are in charge of any on-site registration
      • Hospitality
        • Hospitality: will have the speaker liaison sign up sheet & packets, inclding speaker bios
      • Membership
        • Membership - has booth & raffle baskets, & wants to do an activity
      • Exhibits
        • convert 9 booths to tables, currently have 66 exhibitors
      • Sponsorships
        • sponsors recognition
        • a couple exhibitors gave extra sponsorships (need for program book)
          UofA Bookstore sponsorship for $500
          need to recognize sponsors on the tag
  • Final conference prep
    • AV & Internet - Kerrell
      • Use in-house for A/V and try to negotiate for the wireless internet at a cheaper cost.